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PRIVACY POLICY

CyberMedia Research (CMR) – Events

Effective Date: 3 November 2026
Last Updated: 3 November 2026
Applicable To: All events, conferences, forums, roundtables, workshops, webinars and other initiatives organised, hosted or managed by CyberMedia Research (CMR).

1. Introduction

Cyber Media (India) Limited, through its CyberMedia Research (CMR) division (hereinafter referred to as “CyberMedia”, “CMR”, “we”, “us” or “our”), is committed to protecting the privacy and personal information of individuals who visit our websites, register for or participate in our events, and interact with our services and initiatives.

This Privacy Policy explains how we collect, use, process, store, disclose and protect personal data submitted through CMR’s event registration pages, websites, forms and other communication channels.

This policy applies to all events and initiatives organised, hosted, managed or supported by CMR, including conferences, leadership forums, industry roundtables, workshops, webinars, networking sessions and other professional engagements, whether conducted physically, virtually or in a hybrid format.

This Privacy Policy is intended to be read in conjunction with CMR’s Corporate Privacy Policy and is framed with reference to the Digital Personal Data Protection Act, 2023 (“DPDP Act”) and the applicable Digital Personal Data Protection Rules, 2025 (“DPDP Rules”).

Where an event has specific registration requirements, participating partners or additional data processing requirements, relevant details may also be communicated through the respective event registration page or accompanying privacy notice.

2. Personal Data We Collect

Depending on the nature of the event or initiative, we may collect the following categories of personal information:

  1. Personal Information
  • Full name.
  • Email address.
  • Mobile number.
  • City & location.
  1. Professional Information
  • Company or organisation name.
  • Designation and professional role.
  • Industry or business segment.
  • Other professional details voluntarily provided during registration.
  1. Event Participation Information
  • Registration and attendance details.
  • Session preferences and participation records.
  • Feedback and survey responses.
  • Information voluntarily shared during event interactions.
  1. Communication Information
  • Correspondence with CMR regarding registrations, events, partnerships and other initiatives.
  • Information provided through email, telephone, messaging platforms or website forms.
  1. Technical Information

We may also collect certain technical information when you visit our websites or event registration pages, including IP address, browser type, device information and website usage data through server logs, cookies or similar technologies, where deployed.

We collect only the information reasonably necessary for the relevant event, service or business purpose.

3. Purpose of Data Collection and Processing

The personal information collected through our websites, registration forms and other communication channels may be used for the following purposes:

  1. Event Registration, Screening and Administration
  • Processing and managing event registrations.
  • Verifying participant information, professional credentials and eligibility.
  • Screening, filtering and shortlisting registrations based on the event’s target audience, participation criteria and business requirements.
  • Reviewing and approving registrations, invitations and participation requests.
  • Managing attendee lists, invitations and event access.
  • Coordinating event logistics and participation.
  1. Event-Related Communication
  • Sending registration confirmations, reminders and event updates.
  • Sharing event agendas, schedules, venue details and logistical information.
  • Communicating programme changes, speaker announcements and other relevant updates.
  • Responding to participant enquiries and requests.
  1. Internal Analysis and Business Intelligence
  • Analysing participant profiles, industry representation, professional designations and organisational participation.
  • Understanding audience demographics, business interests and industry trends.
  • Preparing internal reports, event performance assessments and participation analyses.
  • Evaluating event effectiveness and identifying opportunities for future programmes and initiatives.
  • Developing aggregated insights and research outputs based on event participation data.
  1. Sponsor and Partner Engagement
  • Sharing relevant participant information with event sponsors, partners and collaborators, subject to appropriate disclosure and consent, to facilitate business outreach, marketing, promotional communication and engagement.
  • Enabling sponsors and partners to connect with relevant participants and prospective business contacts.
  • Facilitating business networking, partnership opportunities and industry engagement associated with CMR events and initiatives.
  1. Business, Research and Communication Purposes
  • Maintaining appropriate records of event participation.
  • Conducting industry research and developing relevant insights.
  • Sharing information about CMR’s research initiatives, publications, events and industry programmes, subject to applicable consent requirements and communication preferences.

Promotional and marketing communications from CMR and its partners will be subject to the applicable consent requirements. Individuals may withdraw their consent for such communications at any time without affecting their participation in an event already registered for.

4. Consent and Withdrawal of Consent

We process personal data on the basis of consent or another lawful ground permitted under applicable data protection laws.

Where consent is required:

  • Consent will be obtained through a clear, informed and affirmative action.
  • The purpose of collecting and processing personal data will be communicated before or at the time of collection.
  • Consent for event registration and administration will be distinguished from optional promotional and marketing communications.
  • Where participant information is to be shared with sponsors or partners for their independent marketing, promotional or business outreach activities, the relevant purpose and categories of recipients will be disclosed and appropriate consent will be obtained.
  • Individuals may withdraw their consent at any time by contacting us through the details provided in this policy.

Withdrawal of consent will not affect the lawfulness of processing undertaken before such withdrawal.

However, withdrawal of consent for processing essential to event registration or administration may affect our ability to facilitate participation in the relevant event, where no other lawful basis for such processing applies.

5. Sharing and Disclosure of Personal Data

CMR does not sell personal information collected through its event registration forms.

We may share relevant personal information with the following categories of recipients:

  1. Event Sponsors, Partners and Collaborators

Where individuals have provided the appropriate consent, CMR may share relevant registration and professional information, including name, designation, organisation, email address and mobile number, with event sponsors, partners, knowledge partners and other authorised collaborators.

Such information may be used by these organisations for:

  • Marketing and promotional communication.
  • Business development and professional outreach.
  • Sharing information about their products, services and solutions.
  • Establishing relevant business connections and engagement opportunities.
  • Communicating information about related industry initiatives and offerings.

The specific partners or categories of recipients and the purposes of sharing will be disclosed through the relevant event registration notice or consent mechanism.

  1. Internal Teams

Personal information may be accessed by authorised employees and representatives of CyberMedia involved in event management, communication, research, registration screening, approvals and administration.

  1. Service Providers

We may engage third-party service providers supporting registration management, event technology, website hosting, email communication and other operational requirements. Such providers may process personal data on our behalf and only for authorised purposes.

  1. Legal and Regulatory Authorities

We may disclose personal information to government agencies, law enforcement authorities or other competent bodies where such disclosure is required under applicable law or legal process.

Except for the purposes and circumstances described above, CMR does not share participant personal information with unrelated third parties.

Where third-party service providers process personal data on our behalf, we will seek to ensure that appropriate contractual, technical and organisational safeguards are in place.

6. Data Storage, Retention and Deletion

CMR will retain personal information collected through event registration and participation processes for a period of up to one (1) year from the conclusion of the relevant event, unless a longer retention period is required under applicable law or is necessary for the establishment, exercise or defence of legal claims.

This retention period applies to relevant event registration records, attendee contact information, participation records and associated event-related information.

Information collected for promotional communications will be retained in accordance with applicable consent requirements and communication preferences.

Upon expiry of the applicable retention period, personal information will be securely deleted, anonymised or otherwise disposed of in accordance with applicable data protection requirements and internal data management practices, unless continued retention is legally required.

7. Data Security

CyberMedia takes reasonable and appropriate measures to protect personal information against unauthorised access, disclosure, alteration, loss, misuse or destruction.

These measures may include appropriate technical, organisational and administrative safeguards, access controls and security practices designed to maintain the confidentiality and integrity of personal data.

We also seek to ensure that third-party service providers handling personal information on our behalf maintain appropriate safeguards.

In the event of a personal data breach, CyberMedia will take appropriate remedial action and fulfil applicable notification and reporting obligations under relevant data protection laws.

8. Cookies and Website Technologies

Our websites and event registration pages may use cookies and similar technologies to support website functionality, improve browsing experience, analyse website traffic and maintain website security.

Individuals may manage or disable cookies through their browser settings. However, disabling certain cookies may affect some website functionalities.

Where applicable, additional information about cookies and tracking technologies may be provided through CMR’s website privacy and cookie-related disclosures.

9. Photography, Videography and Event Coverage

CMR events and initiatives may be photographed, filmed, recorded or documented for internal and external communication purposes.

Such photographs, videos and recordings may be used for:

  • Internal documentation, reporting and archival purposes.
  • Event summaries, reports and post-event communications.
  • CMR’s official websites and digital platforms.
  • CMR’s social media channels, including LinkedIn and other relevant platforms.
  • Promotional materials, event highlights and future event communications.

General event photography and recordings may capture participants as part of the overall event environment. Participants will be informed through appropriate event notices where photography and recording are undertaken.

Where identifiable close-up photographs, individual interviews, testimonials or other content are intended for specific promotional use, appropriate notice and consent will be obtained wherever required under applicable law.

Participants who have concerns regarding photography, videography or the use of identifiable images may contact us through the details provided in this policy.

10. Your Rights Under Applicable Data Protection Laws

Subject to the applicability and commencement of relevant provisions of the DPDP Act, individuals may exercise the following rights in relation to their personal data:

  • Right to Access Information: Obtain information about the personal data being processed and the purposes of such processing.
  • Right to Correction: Request correction of inaccurate or misleading personal information.
  • Right to Erasure: Request deletion of personal data where its retention is no longer necessary for the specified purpose, subject to applicable legal requirements.
  • Right to Withdraw Consent: Withdraw consent previously provided for processing personal data.
  • Right to Grievance Redressal: Raise concerns or complaints regarding the collection, use or processing of personal information.
  • Right to Nominate: Nominate another individual to exercise applicable rights in the event of death or incapacity, as provided under applicable law.

To exercise these rights, individuals may contact us using the details provided in Section 11.

Individuals may also approach the Data Protection Board of India in accordance with the applicable legal framework and prescribed grievance redressal process.

11. Contact Information and Grievance Redressal

For any questions, requests, concerns or complaints relating to this Privacy Policy or the processing of personal information, individuals may contact:

Cyber Media (India) Limited – CyberMedia Research (CMR)

Contact Person: Privacy and Grievance Redressal Representative
Email: udawar@cmrindia.com
Address: D-74, Panchsheel Enclave, New Delhi – 110017, India.

We will review and respond to privacy-related requests and grievances within the timelines prescribed under applicable data protection laws.

12. Third-Party Websites and Platforms

Our websites, event registration pages and communications may contain links to external websites, platforms or services operated by third parties.

CyberMedia is not responsible for the privacy practices, content or data handling policies of such external websites. Individuals are encouraged to review the respective privacy policies before sharing personal information with third-party platforms.

13. Children’s Privacy

Unless an event or initiative is specifically designed for children or minors, CMR’s event registration processes are intended for adult participants, industry professionals, business representatives and other relevant individuals.

We do not knowingly collect personal data from children through registration processes intended for adult participants.

Where an event is specifically intended for children or minors, appropriate parental or lawful guardian consent and other safeguards will be implemented in accordance with applicable data protection laws.

14. Changes to This Privacy Policy

CyberMedia reserves the right to update or modify this Privacy Policy from time to time to reflect changes in applicable laws, regulatory requirements, business practices, technology or data processing activities.

Any revisions will be published on the relevant CMR website or event registration page, along with the updated effective or revision date.

Individuals are encouraged to review this policy periodically to remain informed about how their personal information is handled.

For further information about CyberMedia’s broader privacy practices, please refer to the Corporate Privacy Policy:

https://cmrindia.com/privacy-policy/

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